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Preparing the Pray-ers

Praying WomanWe have scheduled times where women can ask for prayer at every retreat. This gives women a time to respond to what the Lord is doing in their lives, and we also want to support them in prayer for overwhelming personal situations. Sometimes we have prayer circles set up after an evening session where a woman can go to a prayer circle to request prayer.  Other times we have had rooms where women are encouraged to go for prayer.  We carefully select women who are mature spiritually to be available for prayer.  If other churches are joining us, we ask them to have a prayer team available, so that if their women want prayer, they can go to someone familiar if they so desire.

These women are then required to attend a meeting, normally during free time during the retreat, where we review guidelines for those willing to serve in this area.  At this meeting we assign prayer partners, pray together and cover a few important reminders.

Here are a few of the things that the meeting covers:

  • The schedule – when and where they will be praying
  • Prayer partners assigned – we always have two women in the prayer circle
  • Confidentiality
  • Issues of abuse (i.e. should a teenager ask for prayer about abuse that they are experiencing, you are legally required to report it)
  • Be prepared to share the gospel should the opportunity present itself
  • Gently cut off lengthy and emotional explanations; the entire situation does not need to be understood in order for you to pray.  Help the women focus on their specific request for prayer by saying “How do you want us to pray for you?”
  • Use of breath mints :-)
  • Reminder:  They are there to pray, and not to be counselors.  If their need requires counsel or professional help, pray-ers should encourage those women to set up an appointment with their pastor when they get home.

 

Posted in: Developing Leadership, Ingredients for a Great Retreat, Ministry at the Retreat, News & Information, Retreat and Event Planning

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On the Outside, Looking In

outsidelookingin-thumbThere are lyrics that refer to “being on the outside, looking in.” That phrase strikes a chord with many of us, because it expresses a feeling we have all experienced at one time or another–the feeling of being alienated from those with whom we long to be involved.  It feels like there is a barrier that can not be crossed…something that keeps us from “belonging.”

At a women’s retreat, there are those who come, looking forward to a girls’ weekend away with their friends.  They have a “group” and feel like they “belong.” But we all need to be alert and aware of those women who bravely come to a women’s retreat or show up at a women’s event not knowing anyone as more than an acquaintance.  They hang around the outskirts of groups, hoping to be included.

I have seen it many times, and have even experienced it…being acknowledged, but feeling that I don’t truly belong.  I have also experienced being a part of the group, and not really wanting anyone else to be included that would interfere with intimate fellowship that we have developed.

So, what is the answer?  Is an “outsider” doomed to remain an outsider, while the “insiders” grow in intimate fellowship together?  How can we create an inclusive atmosphere in our women’s events?  We’ll probe this issue again in the next few months.  In the meantime, I’d love to hear your thoughts!

Posted in: Ministry at the Retreat, News & Information

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And the Oscar Goes to…

An Oscar awardIf you watched the Oscars this past February, one name that you probably don’t remember is the winner for “Best Production Design.”  This person is behind-the-scenes, but has a key role in visually telling the story.  The job description includes set design, decorating and even some costume design, in addition to supplying all the props.

Why am I bringing this up?  We’re not Hollywood, but even our our small-scale skit at a retreat or women’s event benefits from the skills of a person with the gift of “production design.”  The setting and props, no matter how simple, can go a long way toward getting the message across.  Someone with that gift can read the skit, envision the set and the props needed, and then make it come together.  That’s a gift I don’t have!

Since we have no budget for our skits or props, these ladies not only “see” the setting, but they are able to create the scene by repurposing something from around the house, or by using a little cardboard and paint.  For example, one of our skits required something that would represent jail bars.  So what did our “production designer” come up with?  A child safety gate, propped on a desk.  It got the point across.

If you plan on using skits, pray for a person with this gift to join your team!

Posted in: Money-Saving Tips, News & Information, Skits

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Risky Business

This year, we’re taking a risk.

We wanted to hold our retreat at a popular local retreat center.  However, it was fully booked for every weekend in the fall…EXCEPT the weekend prior to Thanksgiving.  So we had a decision to make–take a chance and schedule our retreat on a weekend very close to a holiday, or go through the process of trying to find another location for a more convenient weekend?  After much prayer, we decided to risk it.  Will our women be able to take time out for a retreat just prior to the busy holiday season?  Will they be willing to spend the money at that time of year? Or will it actually be easier for them to get away, since other activities are gearing down for the holidays?

We’ll find out in November and let you know.  Have you ever scheduled a retreat that close to the holidays?  What was your experience?

 

Posted in: News & Information, Retreat and Event Planning, Starting Points in Retreat Planning

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Leaders’ Meetings (Part II)

As mentioned last week, our women’s leaders meet once a month.  Denise our pastor’s wife and head of the women’s ministry, has an agenda. Here are some things we have learned over the years regarding these meetings:

  • We have a “secretary” who takes notes during the meeting.  These notes are forwarded to all leaders after the meeting.  If someone has to miss the meeting, the notes keep her updated on everything that was discussed at the meeting; Also, the notes include “action points” which basically list who has volunteered to do what.  For instance, “Kathy will make calls to find a venue for our women’s event;” “Debby will make a flyer;” “Cheryl will fill out forms requested by the church.”  Any leader can look back at this email if she has forgotten her assignment.
  • We always begin the meeting with prayer.  And the agenda always includes an extended time of prayer for the women’s ministry and upcoming events as well as personal prayer for one another;
  • We always bring our calendars so that we can all record any upcoming dates/events and check for scheduling conflicts.  Our preference would be to not schedule an event or meeting when several of our leaders would be gone for a school break or vacation. We always check with the church calendar before making a final decision.
  • We discuss the current issues in the women’s ministry.  If we are in the midst of a women’s study, we always touch base to make sure no one is experiencing any problems.
  • This is where we plan for upcoming events, and delegate responsibilities among the leadership team women. We also keep one another updated on our progress.  For instance, if we are planning a women’s event several months in advance, we would delegate someone to be in contact with the venue and she would report back at the next meeting.

Posted in: Developing Leadership, Lessons Learned, News & Information, Retreat and Event Planning

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