Three Biggest Decisions in Retreat Planning
If you are considering a retreat this year, you may be getting a bit of a late start. There are three critical decisions that I feel need to have been made by now, unless you have a very unusual situation–or you are very lucky. Normally, we have found that a minimum of two of these three decisions should be made even a year in advance of your overnight event.
- Location – retreat centers and hotels are normally booked up to a year or two in advance. Normally we try to schedule our hotel one year in advance.
- Date – you may be limited by the availability of your chosen location or the availability of your speaker. If the two don’t work together you’ll have to decide which is more important to you: the date you want or the speaker you want (read more about this decision here).
- Speaker – a popular speaker may have limited dates of availability.
In our case, we are preparing for a late November retreat. Our priority this year was to get the retreat location that we wanted and had used last year. We found that they were booked into 2016, with very few favorable dates in 2014 available. So we booked the location and date in December of 2013 and took a risk.
Our decision about a speaker was then limited to someone who could come on that date. We have just finalized our speaker(s). In June, (nearly six month prior to retreat date) we will officially begin planning as a group-assigning responsibilities, determining schedule, and the many other components of retreat planning.
